NIBC General Terms & Conditions

Terms & Conditions

1.1         In these Conditions the following definitions apply:

              Business Day: means a day other than Saturday,  Sunday and public holidays when                    banks generally are open for non-automated business in London;

              Client: means N.I. Business Communications Limited, Registration No: NI050118                          (Northern Ireland) Registered address: Unit 1e Plaskette Close, Kilbegs Business Park,                Antrim BY41 4LY.

               NIBC Software: Web based vehicle monitoring platform;

               Conditions: means the terms & conditions set out in this document;

               Confidential Information: means any commercial, financial or technical information,                   information relating to products, plans, know-how or trade secrets which is obviously                 confidential or has been identified as such, or which is developed by a party in                             performing its obligations under, or otherwise pursuant to the Contract Agreement;

               Contract Agreementmeans the agreement between NIBC and the Client for:

               a) the sale and purchase of the Hardware;

               b) the licence of the NIBC Software and the SIM-cards; and

               c) the supply and purchase of the Services,

                all incorporating these Conditions; 

               Finance Leasemeans, if applicable, the finance lease entered into by the Client with the                      Funder for the lease of the Contract Agreement; 

                 Force Majeure: means an event or sequence of events beyond a party’s reasonable control                    preventing or delaying it from performing its obligations under the Contract including (but                        not limited to) an act of God, fire, flood, lightning, earthquake or other natural disaster; war,                        riot or civil unrest, strike, lockout or boycott or other industrial action; interruption or failure of                  supplies of power, fuel, water, transport, equipment or telecommunications service; or                              material required by for performance of the Contract, except any party’s failure to pay shall                      not be an event of Force Majeure in any event;

                 Funder: means, where applicable, the third party funder who has provided finance for the                        purchase of the Contract Agreement;

                Equipmentmeans the following equipment set out in the Contract Agreement and to                  be supplied by NIBC to the Client, being:a)  the Hardware, and; b) the SIM-cards.

                Hardwaremeans all physical items required to ensure the minimum necessary requirement                   for the Contract Agreement to be fulfilled;

                Intellectual Property Rights: means copyright, patents, know-how, trade secrets, trade                  marks, trade names, design rights, rights in get-up, rights in goodwill, rights in                              confidential information, rights to sue for passing off, chip topography rights, mask                      works, utility models, domain names and all similar rights and, in each case:

                  (a)              whether registered or not;

                  (b)              including any applications to protect or register such rights;

                  (c)               including all renewals and extensions of such rights or applications;

                  (d)              whether vested, contingent or future;

                  (e)              to which NIBC is or may be entitled; and

                    (f)                in whichever part of the world existing;


              Order: means the Clients order for the Equipment and Services from NIBC as set out in the                      Contract Agreement

               Service Providers: means the services to be supplied by NIBC or Service Providers to                   the Client, being:

             a) installation of the Hardware;

             b) support services;

             c) internet connectivity services;

              d) other services connected the fulfilment of the Contract Agreement.

             Solutions Packages: means the various Hardware and NIBc Software bundles specified in the                 contract Agreement

             SIM-Cards: means the SIM-Cards provided by NIBC to the client pursuant to the Contract                         Agreement;

             Term: as defined in clause 13.1;

              Territory: means the territory specified in the Contract Agreement;

              Value Added Tax or VAT: means value added tax under the Value Added Taxes Act 1994 or                     any other similar sale or fiscal tax applying to the sale of the Equipment.

             Year: means a consecutive period of 12 months commencing on the date of the Contract                          Agreement and each consecutive period of 12 months thereafter.  



1.2         Unless the context otherwise requires:

1.2.1     each gender includes the others;

1.2.2     the singular includes the plural and vice versa;

1.2.3     references to the Contract include these Conditions, the Contract Agreement and its schedule (if any);

1.2.4     references to persons include individuals, unincorporated bodies, government entities, companies and                                  corporations;

1.2.5     clause headings do not affect their interpretation;

1.2.6     general words are not limited by example; and

1.2.7     references to any legislation will be construed as a reference to that provision as amended, re-enacted or                            extended at the relevant time.

2.1 Each Order by the Client to NIBC will be deemed to be an offer to purchase:

2.1.1     The Hardware;

2.1.2     A licence of the NIBC Software and the SIM-cards;

2.1.3     The benefit of the Services, each on the terms set out in these Conditions and the signed Contract                   Agreement.

2.2 NIBC reserves the right at all times to reject any Order, in whole or in part, at its sole discretion. A Contract            Agreement will be formed upon the receipt by NIBC of a valid signed Contract Agreement by the Client.

2.3 No variation of these Conditions or to an Order will be binding unless expressly agreed in writing and signed        by a listed director of NIBC.

3.1         The price for the Equipment and Services will be as set out in the Contract Agreement or in default of such                  provision will be calculated in accordance with NIBC’s standard scale of charges in force on the date of                        formation of the Contract Agreement.

3.2         The price for the Equipment and Services does not include Value Added Tax which will be charged in                          addition the then applicable rate.

4.1 Subject to Contract Agreement being signed by the Client, NIBC shall issue its invoice for the Contract                         Agreement:

            4.1.1     Where the Client is purchasing the Hardware and Services (if applicable) outright, when the Contract                            Agreement is signed;

            4.1.2     Where the Client is renting the Hardware and Services (if applicable) from NIBC, monthly in advance;                             and

            4.1.3     Where the Client is making an upfront payment for Hardware and Services (if applicable), when the                               Contract Agreement is signed;

4.2  NIBC will invoice the Client for the Services monthly in advance.

4.3  Where the Client has received the benefit of third party funding from a Funder, clause 4.1 shall not apply and             NIBC shall issue the appropriate Hardware and Service invoice as per the schedule of the Contract Agreement           to the Funder instead. The Client will ensure that all payments due from it to the Funder are paid in accordance         with any terms agreed between the Funder and the Client.

4.4         The Client will pay all invoices:

               4.4.1     in full, without deduction or set-off other than as required by law, in cleared funds within 30 days of                               date of each invoice, and

               4.4.2     to NIBC’s nominated bank account specified in the Contract Agreement.

4.5         Time of payment is of the essence. Where sums due hereunder are not paid in full by the due date:

               4.5.1     NIBC may, without limiting its other rights, charge interest on such sums at 10% a year above the                                    base rate of Bank of England from time to time in force, and

               4.5.2     interest will accrue on a daily basis, and apply from the due date for payment until actual payment                                in full,whether before or after judgement.

4.6         VAT will be charged by NIBC and paid by the Client at the then applicable rate.

4.7         The Client hereby authorises NIBC to collect the payments due from the Client’s bank account by direct                      debit as specified in the Contract Agreement.

5.1         The Equipment will be delivered, configured and installed by or for NIBC (the Installer) at such times and                      locations as are agreed between NIBC and the Client.

5.2         The Client warrants that it has the right to install the Hardware in the vehicles being used for that purpose                     and that such installation will not breach any law, regulation or third party right and accordingly                                     the Client indemnifies NIBC against any loss whatsoever and howsoever arising accordingly.

5.3         The Equipment will be deemed installed when the Client has signed Installation Satisfaction Document.

5.4         Delivery of the Equipment, or part thereof, will be accompanied by a delivery note stating:

               5.4.1     the date of the Order;

               5.4.2     the relevant Client and NIBC details;

               5.4.3     the product numbers and type and quantity of Equipment in the consignment; and

               5.4.4     any special handling and other instructions.

5.5         NIBC will use its reasonable endeavours to meet delivery dates but such dates are approximate only, and                    time of delivery is not of the essence.

5.6         NIBC will not be liable for any delay in or failure of delivery caused by:

               5.6.1     the Client’s failure to: (i) make the agreed location available, (ii) prepare the agreed location in                                          accordance with NIBC’s instructions or (iii) provide NIBC with adequate instructions, for delivery                                      and installation of the Equipment (iv) third party delivery provider failure;

               5.6.2     an event of Force Majeure.

5.7         NIBC reserves the right to charge the Client a cancellation fee of £25 for each Hardware unit agreed to be                    installed, in the event that the Client cancels or changes the agreed delivery date with less than 48 hours                    written notice having been given to NIBC.

5.8         NIBC will provide the Services to the Client in accordance with the Contract Agreement .

6.1         Risk in the Hardware will pass to the Client on completion of installation under clause 5.1.

6.2         Title to the Hardware will only pass to the Client where the Client has purchased the Hardware outright and                 NIBC has received payment in full.

6.3         Clause 6.2 will not apply if the Client has received the benefit of third party funding from a Funder.

6.4         Title in the SIM-cards will remain with NIBC.

7.1         The Client will: 

               7.1.1     place all Orders on these Conditions and ensure that the contents of any Order are complete and                                   accurate;

                7.1.2     co-operate fully with NIBC in relation to delivery, configuration or installation of the Equipment,                                      including but not limited to ensuring that it has properly functioning browser software and Internet                                access to the NIBC Software of appropriate capacity and that the place of installation has mobile                                  internet coverage of appropriate capacity;

                7.1.3     where applicable, co-operate fully with NIBC in relation to de-installation of the Equipment on                                        termination;

                 7.1.4     only use the Equipment for the tracking of its vehicles and reporting thereof in the Territory;

                 7.1.5     comply with the terms of any Finance Lease in full and indemnify NIBC for any loss or damage                                        suffered as a result of any breach by the Client of the Finance Lease.

8.1         NIBC excludes all liability whatsoever and howsoever occurring in respect of any loss or damage incurred                  by the Client as a result of:

               8.1.1     Any delay in installation of the Equipment caused by the Client’s failure to provide access to its                                       vehicles or  otherwise comply with NIBC’s reasonable instructions;

               8.1.2     Any damage caused to the Client’s vehicles during installation of the Equipment, provided that                                        NIBC has used reasonable endeavours to minimise such damage.

               8.1.3     Any failure by the Client to comply with the terms of the Finance Lease;

               8.1.4     Any Equipment which has been modified or used by the Client other than in accordance with these                             Conditions;

               8.1.5     Any action or omission done by NIBC in reliance of a warranty provided by the Client pursuant to                                    these Conditions;

               8.1.6     Damage to the Equipment caused by water ingress, fire or other than by the fault of NIBC;

               8.1.7     Any defect in the Equipment not notified to NIBC within the earlier of 4 weeks of discovery of the                                   defect, or within 4 weeks of the date upon which the Client ought to have been reasonably aware of                             the defect.

                8.1.8     Failure of any Service Provider to fulfil the Contract Agreement

8.2         NIBC does not exclude its liability:

              8.2.1     for death or personal injury caused by its negligence; or

              8.2.2     for breach of the terms implied by s 12 of the Sale of Equipment Act 1979 and by s 2 of the Supply of                             Goods and Services Act 1982; or

              8.2.3     for defective products under the Consumer Protection Act 1987; or

              8.2.4     for fraud or fraudulent misrepresentation.

8.3         Neither party will be liable for:

               8.3.1     loss of data or use;

               8.3.2     any form of indirect, consequential or special loss; or

               8.3.3     any loss of or failure to realise expected profit, revenue or savings or any other form of pure                                            economic loss, whether any such loss is direct or indirect;and, in each case, however arising.

8.4         Other than as set out above, NIBC limits its liability (however arising) in respect of or in connection with the                  Equipment or Services, and otherwise in connection with the Contract Agreement, to the net price paid or                  to be paid by the Client to NIBC in the six months immediately prior to the date on which the loss or                              damage occurred.

8.5         The Client acknowledges that the Equipment’s functions are dependent on factors outside of NIBC’s                             control, including but not limited to, internet and GPS availability via third party providers, cellular                                   infrastructure, mapping software, the user’s physical location and satellite geometry. Accordingly, NIBC will                 not be liable for loss or damage incurred in relation to, and does not provide warranties in respect of, the                     accuracy of any data where it has been adversely affected by such factors.

8.6         Where title to Hardware remains with NIBC, the Client shall be liable for up to a maximum amount of £500                   in respect of each item of Hardware which has been damaged as a result of unauthorised de-installation                     by the Client or any person authorised by it or under its control, or any other damage attributable to the                       fault or omission of the Client or any person authorised by it or under its control.

9.1         Nothing in the Contract will affect the rights (including Intellectual Property Rights) in the Equipment and                      Services which are and shall remain vested in NIBC.

9.2         To the extent that the NIBC Software or SIM-cards are used or incorporated into the Equipment or Services                 then the parties acknowledge and agree that the Client is licensed to use the same upon the terms set out                 in clause 9.3.

9.3         NIBC hereby grants to the Client a non-exclusive and non-transferable licence, revocable only for breach                    by the Client of the terms of the Contract Agreement, to use the NIBC Software and SIM-cards solely to the                extent necessary to use the Hardware and receive the benefit of the Services. The Client:

              9.3.1     will not use the NIBC Software or SIM-cards for any other purpose;

              9.3.2     will not modify or reverse engineer or take any similar action in relation to any propriety software of                               NIBC;

              9.3.3     hereby assigns to NIBC, on their creation, all Intellectual Property Rights which arise or are created                               by any use by it of, or work done by it on, the NIBC Software.

10.1      Each party shall keep confidential all Confidential Information of the other party and will only use the other’s              Confidential Information as required to perform the Contract Agreement. The provisions of this clause will                    not apply to:

              10.1.1   any information which was in the public domain at the date of the Contract Agreement;

              10.1.2   any information which comes into the public domain subsequently other than as a consequence of                              any breach of the Contract Agreement or any related agreement;

              10.1.3   any information which is independently developed by the other party without using information                                    supplied by the first party; or

               10.1.4   any disclosure required by law or a regulatory authority or otherwise by the provisions of the                                           Contract Agreement.

10.2      This clause 9.1 will remain in force for a period of five years after termination of the Contract Agreement.

11.1     A party will not be liable if delayed in or prevented from performing its obligations due to and event of Force               Majeure, provided that it:

           11.1.1   promptly notifies the other of the event of Force Majeure and its expected duration; and

           11.1.2   uses reasonable endeavours to minimise the effects of that event.

11.2      If, due to an event of Force Majeure, a party:

            11.2.1   is or will be unable to perform a material obligation; or

            11.2.2   is delayed in or prevented from performing its obligations for a continuous period exceeding 30 days                            or total of more than 60 days in any Year then the other party may terminate the Contract on                                          immediate written notice.

12.1      The parties will comply with all provisions of the Data Protection Act 1998 and all other relevant data                             protection laws and regulations, and indemnify each other in respect of any non-observance or breach of                   the provisions thereof.

12.2      NIBC may collect, process, store and use personal or tracking data to the extent that same is necessary for                 enabling the Client to receive the full benefit of the Equipment or Services, or otherwise as required for                       NIBC’s  invoicing purposes. NIBC will not sell personal or tracking data to third parties.

12.3      The Client agrees to the collection, processing, storage and use by NIBC of their personal and tracking data               accordingly. The Client shall inform its employees or other persons whose vehicles are fitted with the                           Equipment about the type of data which will be processed, the purpose and duration of such processing,                   and whether the data will be transmitted to third parties for the purpose of providing the                                                   Services. The Client shall inform such persons about their rights accordingly. The Client warrants that it has                 written consent from such persons to pass on the personal and tracking data to NIBC, and accordingly the                 Client authorises NIBC to use and store such data, and to pass such data to third parties that NIBC uses for                 the installation or provision of the Equipment or Services. Such consent from the Client or such persons may               be revoked at any time. Such revocation may affect the ability of NIBC to provide the Equipment and the                     Services, although the Client’s payment obligations under these Conditions shall remain fully binding.

13.1      This Agreement will continue for the initial term set out in the Contract Agreement and shall expire                                 thereafter. Following the initial term, the Agreement shall automatically renew for consecutive periods of 1                   (one) year each, unless either party gives written notice of its intention not to renew at least 3 (three) months               prior to the date on which the Agreement would otherwise renew (the Term).

13.2      The Contract may be terminated forthwith at any time by NIBC on written notice to the Client if:

              13.2.1   the Client commits a material breach, or series of breaches resulting in a material breach, of the                                      Contract Agreement and such breach is not remediable or if capable of remedy is not remedied                                    within 15 days of written notice to do so;

              13.2.2   the Client suspends or threatens to suspend payment of its debts, or is unable to pay its debts as                                  they fall due;

              13.2.3   the Client (a) negotiates with its creditors for rescheduling of its debts, (b) makes a proposal to or                                    compounds with its creditors in respect of its debts other than solely by way of solvent                                                    amalgamation or reconstruction or (c) makes an application to court for protection from its creditors                              generally;

              13.2.4   the Client passes a resolution for winding-up or for the appointment of an administrator, or a                                          liquidator or administrator is appointed in relation to the other, or a winding-up order is made in                                      relation to the other, other than solely in relation to a solvent amalgamation or reconstruction;

              13.2.5   a receiver or administrative receiver may be or is appointed in relation to the Client or any of its                                      assets;

              13.2.6   any creditor of the Client attaches, takes possession of, or any distress, execution or similar process                               is levied or enforced against, all or any part of the Client’s assets, and such attachment or process is                             not discharged within 14 days;

                                (a) the Client takes or suffers any action similar to any of the above in any jurisdiction;

               13.2.7   the Client suspends trading, ceases to carry on business, or threatens to do either;

               13.2.8   the Client, (being an individual) dies or ceases to be capable of managing his own affairs;

               13.2.9   the Client is subject to an event of Force Majeure under clause 11; or

               13.2.10  the Finance Lease is terminated.

13.3      In the event of termination under clause 13.2 the following charges shall apply:

               13.3.1   An administration fee of £250 for each item of Hardware purchased or rented by the Client from                                     NIBC;

13.4      Upon the expiry of the Term for whatever reason:

               13.4.1   Where the Hardware has been rented by the Client, the parties agree that de-installation shall be                                   carried out by NIBC. The Client will pay to NIBC a de-installation fee of (£75 for each vehicle which                                 has Hardware installed) multiplied by (the number of Solution Packages purchased by the Client);                                 and

               13.4.2   Where the Hardware has been purchased by the Client, de-installation by NIBC is not mandatory. If                                the Client requests de-installation by NIBC regardless, the de-installation fees set out at clause                                      13.4.1 shall  apply.

13.5      The charges set out in clause 13.3 are independent of any charges that may be payable by the Client under                 the terms of any Finance Lease.

13.6      On termination of the Contract for any reason:

              13.6.1   the Client will immediately pay all invoices of NIBC then outstanding and not disputed in good faith;

              13.6.2   NIBC will, within 10 Business Days, invoice the Client for all Equipment delivered or provided but not                             yet invoiced and the Client will pay such invoice within a further 10 Business Days (unless the invoice                             is disputed in good faith);

              13.6.3   Client will forthwith OR within 5 Business Days return any materials of NIBC then in its possession or                             control at Client’s cost (including but not limited to SIM-cards); if it fails to do so, NIBC may enter                                     onto any premises  owned by or under the control of the and take possession of them;

              13.6.4   all licences granted under these Conditions will terminate immediately, including but not limited to                               that of the NIBC Software;

              13.6.5   the accrued rights and liabilities of the parties will not be affected; and

              13.6.6   any clause which expressly or by implication are to survive termination will do so.

14.1      Time – Unless stated otherwise, time is not of the essence of any date or period specified in these                                 Conditions, the Order or otherwise in the Contract.

14.2      No set-off – All payments by the Client will be made without set-off or counterclaim, free and clear of and                   without deduction for any tax, levy, duty, charge, or withholdings of any kind now or in the                                               future, imposed in any jurisdiction unless a party is compelled by law to deduct or withhold any such                           amounts, in which case it will pay to the other such additional amount as will ensure that the other                                 is paid the full amount it would have received but for such deduction or withholding.

14.3      Relationship – The parties are independent businesses and not principal and agent, partners, or employer                   and employee.

14.4      Severability – If any part of the Contract is found by a court, tribunal or other administrative body of                               competent jurisdiction to be unenforceable or invalid for any reason, that provision is to be severed from the               Contract and the remaining provisions of the Contract will otherwise remain in full force.

14.5      Notices – Notices under the Contract will be in writing and sent to the persons and addresses set out in the                 Order. They may be given, and will be deemed received:

              14.5.1   by first-class post: two Business Days after posting;

              14.5.2   by airmail: seven Business Day after posting;

              14.5.3   by hand: on delivery;

              14.5.4   by facsimile: on receipt of a successful transmission report from the correct number; and

               14.5.5   by e-mail: on receipt of a delivery or read receipt mail from the correct address.

14.6      Waiver – No delay, act or omission by either party in exercising any right or remedy will be deemed a waiver               of that, or any other, right or remedy.

14.7      Rights of Third Parties – The Contract is not enforceable by any third party under the Contracts (Rights of                    Third Parties) Act 1999 or otherwise.

14.8      Priority – In the event of conflict, the terms of these Conditions prevail over those of the Order, including its                 schedule (if any).

14.9      Entire Agreement – The Contract constitutes the entire agreement between the parties in relation to its                       subject matter. No other terms apply.

14.10    Succession – The Contract will bind and benefit each party’s successors and personal representatives.

14.11    Governing Law & Jurisdiction

             14.11.1 The Contract and any dispute or claim arising out of, or in connection with, it, its subject matter or                                   formation (including non-contractual disputes or claims) shall be governed by, and construed in                                     accordance with, the laws of Northern Ireland.

              14.11.2 The parties irrevocably agree that the courts of Northern Ireland shall have exclusive jurisdiction to                                settle any dispute or claim arising out of, or in connection with, the Contract, its subject matter or                                    formation (including non-contractual disputes or claims).